Did you know that...
- clicking
Apply shape coordinateswhen no shape is memorized results in a shape the size of the slide - clicking
Crop to same sizewith only one picture selected activates cropping mode for that picture - for certain shapetypes, the size and rotation of inserted shapes is set based on the shapes that are selected
- last used OpenAI prompts are saved (to iterate upon)
- moved or overlapping footnote and source fields can be realigned by clicking the
Insert footnote and/ or source-button - phases of inserted harvey balls can be cycled-through
-
Save as PDFremoves privacy properties from the PDF -
Shift+clickonInterchange shapesswaps the text between shapes instead of swapping the shapes -
Shift+clickon inserting certain shapetypes inserts them next to (instead of under) selected shapes -
Show/ hide shapesis useful to edit underlying and/ or overlapping shapes - stickynotes start with your name (useful when working in teams)
- the bottom icon of the
Insert title circle-dropdown removes the title circle - the JTools-ribbon supports
Dark mode(please restart PowerPoint if you switch theme) - the
Paste as plain text-dropdown has aFix text formatting-option that fixes the text formatting in shape - when inserting a table while a shape is selected, the table will fit within that shape
- you can
Find next stickerorRemove all stickersunder theInsert todo sticker-dropdown
Bullet formatting
Are you also wondering why your bullet-formatting is hideous, and others can make it look so professional? This is because PowerPoint takes its default bullet-formatting from the Slide Master and if it has not been properly defined there, it shows. Luckily, defining bullet-formatting is easy:
- Open a (new) presentation, go to
View->Slide Master, and select the topmost slide - Define the bullet-formatting in main textbox of that slide. You can define up to 9 bullet-levels
- If you have more designs in the Slide Master with textboxes, you can define the bullet-formatting in there too. Or you can just remove/ not use those designs
PowerPoint shortcuts (for power users)
[OVERALL UX] [TEXT]
Go to normal view Alt + W, L Align text left|middle|right Ctrl + R|E|L
Go to slide master view Alt + W, M Increase|decrease font size Ctrl + [|]
Go to slide sorter view Alt + W, I Toggle superscript <for footnote> Ctrl + Shift + =
Switch pane (Shift +) F6 Find|replace text Ctrl + F|H
Toggle distraction free mode Shift + Ctrl + F1 Select left|right character Shift + Left|Right
Toggle ribbon Ctrl + F1 Select line to beginning|end Shift + Home|End
Toggle rulers Alt + Shift + F9 Select upper|lower paragraph Ctrl + Shift + Up|Down
Select text to beginning|end Ctrl + Shift + Home|End
[SLIDESHOW]
Go to slide number # # + Enter Demote|promote paragraph (Shift +) Tab
Show next hidden slide H Move the paragraph up|down Alt + Shift + Up|Down
Start presenter view (from current slide) (Shift +) Alt + F5
Start slide show (from current slide) (Shift +) F5 Change case of selected text Shift + F3
Return to normal mode Esc Create linebreak Shift + Enter
Toggle pen Ctrl + P Delete word backward|forward Ctrl + Backspace|Delete
Turn screen black|white B|W
Open font dialogbox [on text] Ctrl + T
[PRESENTATION] Open thesaurus [text selected] Alt + R, E
Duplicate current presentation Ctrl + Shift + N
Open presentation Ctrl + F12 ------------------------------------------------------------------------------------
Save current presentation as F12 [JTOOLS-SPECIFIC]
Insert textbox below (or right) of selection (Shift +) Ctrl + Alt + T
[SLIDE] Insert rectangle below (or right) of selection (Shift +) Ctrl + Alt + E
Duplicate slide [on slide] Ctrl + D Insert rounded rectangle below (or right) of selection (Shift +) Ctrl + Alt + B
Insert new slide Ctrl + M Insert pentagon below (or right) of selection (Shift +) Ctrl + Alt + G
Move slide up|down [on slide] Ctrl + Up|Down Insert chevron below (or right) of selection (Shift +) Ctrl + Alt + N
Next|previous slide PageUp|PageDown Insert solid line below (or right) of selection (Shift +) Ctrl + Alt + L
Zoom in|out Ctrl + Mousewheel Up|Down Insert harveyball below (or right) of selection (Shift +) Ctrl + Alt + Y
Insert todo sticker Ctrl + Alt + Z
[SHAPE] Find next sticker Ctrl + Alt + =
Make|change straight line Add|Select line + Shift Paste plain text Ctrl + Alt + K
Move shape backward|forward Ctrl + Shift + [|] Fix text formatting Ctrl + Alt + J
Resize (in small steps) shape from center (Ctrl +) Shift + Arrow Cycle shape type Ctrl + Alt + ;
Resize proportionally (from center) (Ctrl +) Shift + Drag Cycle harveyballs Ctrl + Alt + ,
(Un)group shapes (Shift +) Ctrl + G Cycle transparency Ctrl + Alt + .
Toggle shadow Ctrl + Alt + /
Copy|paste (formatting) Shift + Ctrl + C|V Set same rounded or angled corners Ctrl + Alt + O
Duplicate shape [on shape] Ctrl + D Set same height|width Ctrl + Alt + H|W
Paste special Ctrl + Alt + V Crop (to same size) Ctrl + Alt + R
Enter|exit shape (for editing text) F2|Esc Swap (text between) two shapes (Shift +) Ctrl + Alt + I
Move shape horizontally / vertically Ctrl + Drag Memorize|apply shape coordinates Ctrl + Alt + Shift + C|V
Select multiple shapes Ctrl + Left click Hide selected shapes|show all shapes Ctrl + Alt + [|]
Repeat previous command F4 Save as clean PDF Ctrl + Alt + P
Save selected slides Ctrl + Alt + S
Open format shape pane [on shape] Alt + H, O Move slide to OUT Ctrl + Alt + Down